eFiling Frequently asked Questions  

Tips and Tricks

  1. Make sure your email account accepts email from the court and does not treat these emails as spam and block them from reaching your account. Just as a precaution, please check the spam In-Box for email from the court before choosing “delete all.”
  2. When an attorney leaves a law firm and substitute counsel will take over the case, a Notice of Substitution of Counsel should be filed prior to the attorney’s departure from the firm.
  3. It is suggested that a support person within the firm be included as the secondary email address to receive the Notification of Electronic Filing with the attorney as the primary email address.
  4. It is your responsibility to maintain your personal information to include an up to date and accurate email address which is located under My Profile. . . My User Profile.
  5. Be sure to change your password if you have shared that password with a co-worker and that co-worker has left the firm. To do so, go to My Profile. . . Change my Password.
  6. Before preparing your pleadings, to determine who is going to be electronically notified and to whom you must provide a paper copy, to go Cases. . . My Cases and click on Certificate of Service.
  7. ????? need court rule on serviceThe service of document through ECF is not contingent upon Clerk acceptance of the document for filing. Service of the document through ECF does not constitute a representation that the document has become a part of the official court file. It merely represents that the document has been submitted for filing.
  8. You will need a firm credit card or establish an Escrow Account with the Clerk to pay the filing fee on line.
  9. Sign the document with: s/Attorney Name
    Bar Number
    Street Address
    City, State and Zip Code
    Phone Number
    Email Address
  10. Do not combine motions and proposed orders into one document. Read the eFiling Procedures for detailed information.
  11. Limit the number of motions filed in a pleading to one.
  12. The Court does not provide legal advice. Refer to the rules and the eFiling Procedures and remember that only the “how” has changed. The rules still apply.
  13. When filing an emergency motion, the attorney needs to contact the court or the court may not be aware of the motion until the following day.

How does the court know if I signed the document?  

Most courts using electronic filing are currently treating use of an attorney’s unique system login and password along with s/Attorney Name as a signature. Attorneys/parties should retain documents containing original signatures for the pendency of the case to include the appeal time. See the Procedures Implementing Electronic Filing.

How do I know who is participating electronically on the case?  

Within ECF, use the My Cases menu to select “Get Service List” for the case in which you will be filing a document. This will generate the list that will tell you who is being electronically notified and who you will need to send the paper copy to.

Can any attorney access any other case information?

Only counsel of record and parties to the case may remotely view or access electronically filed cases.

When a user files a document with the Clerks Office, does ECF automatically serve the other parties or does the user have to do something extra to serve the others? Do the other parties just get notification of a filing or do they get the actual document?

When a document is filed in ECF, a Notice of Electronic Filing [NEF] is automatically generated and emailed to the registered parties in the case. The NEF includes the title of the document filed, the date, time, filing party and also includes a list of the case participants that will be electronically notified and the case participants that will be notified by paper. In the NEF there is also a link to the OCCC web site ECF login page where they will be able to log in and access the case file and the documents filed.